Red Snapper Recruitment are recruiting for an Executive Support Assistant Worker based in the Trafford.
The purpose of this role is to provide comprehensive administrative support to the executive team and the Board of Trustees, ensuring the smooth and efficient functioning of the organisation’s governance and management operations. This includes contract management and coordination with the finance team.
This is a full-time 30 hours, hybrid permanent role offering a salary of £27,803.00 per annuum.
(Willingness to work occasional evenings and weekends as required.)
Main duties and responsibilities
- Manage and organise the daily schedule of the executive team.
- Coordinate meetings, including preparing agendas, taking minutes, and distributing them timely.
- Handle correspondence, including emails and phone calls, on behalf of the executive team.
- Maintain and organise the filing system, ensuring all documents are accurately filed and easily accessible
- Prepare and distribute Board meeting documents, including agendas, minutes, and reports. Maintain records of Board activities and decisions.
- Manage and oversee all contracts with suppliers, partners, and service providers.
- Ensure all contracts are up-to-date, comply with legal requirements, and align with organisational policies. Coordinate with relevant departments to ensure contract terms are met.
- Work closely with the finance team to support budget preparation and financial reporting.
- Assist in processing invoices, expense claims, and financial documentation. Maintain accurate financial records and assist with audits as required.
- Oversee the day-to-day running of the office, including supplies management and maintenance.
- Implement and maintain office procedures to ensure efficiency and safety.
- Support HR functions, including recruitment, onboarding, and staff training coordination.
- Assist in the planning and execution of special projects and events.
- Conduct research and prepare reports as needed
- Act as a point of contact for internal and external stakeholders.
- Represent the organisation at events and meetings as required.
Person Specification
- Demonstrable ability to use Microsoft Office (Word, Excel, Outlook, Access, Teams) and other virtual platforms
- Substantial experience in an executive assistant or similar administrative role.
- High level of discretion and confidentiality
- Proven track record of managing contracts and ensuring compliance.
- Problem-solving skills and the ability to work under pressure.
- Experience in financial coordination and working with finance teams.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- Knowledge of contract management principles and best practices.
- Familiarity with financial processes and documentation
- Attention to detail and accuracy.
Role is subject to DBS check at the relevant level.
If you would like to be considered for this position and have the relevant experience, then please email your CV to RSRTeam@rsg.ltd
Alternatively, if this role is not for you but you do know somebody who would be interested please refer them. We have a referral bonus scheme and will pay £75, in retail vouchers of your choice, for referrals who are not already known to us.
Due to the high volume of applications received, if you do not hear from us within 7 working days, I am afraid your application has been unsuccessful.
We are a dedicated recruitment company providing top quality professionals and services to Housing Providers across the UK.
Red Snapper Recruitment is a member of the Red Snapper Group.
The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) – a free and confidential service to candidates.
The Red Snapper Recruitment Group is an equal opportunities employer.
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